Accounting Shared Services Assistant Manager

Company: Meredith Corporation
Location: Des Moines
Posted on: January 7, 2021

Job Description:

Responsible for assisting the Shared Services Manager in overseeing the Shared Services Department. Primary responsibilities include managing the staff that processes employee expense reports, managing foreign reporting vendor/invoice processing, and IRS tax compliance and reporting. Additional responsibilities include maintaining a thorough knowledge of the Oracle and 170 systems, assisting with data entry and assisting with month-end close. Will work closely with Finance department personnel and external customers.



Essential Job Functions:



30%:

Supervise the expense reporting staff/process and assist the Shared Services Manager in overseeing the accounts payable staff/process:

Duties include:

Responsible for the direct supervision of the day-to-day activities for the Travel and Entertainment (T&E) expense functions.
Coach and mentor T&E staff
Prepare annual performance appraisals for both the T&E and Accounts Payable staff.



50%:

Manage foreign reporting and IRS tax compliance/reporting.

Duties include:

Responsible for analyzing/researching tax information for developing and implementing procedures to ensure IRS tax compliance information reporting and withholding - 1099/1042 solutions.
Responsible for managing the Foreign Reporting vendor/invoice processes and supporting the AP Manager with preparing the 1042-S files for submitting to Sovos Compliance LLC for printing, mailing, and filing with the IRS.
Support AP Manager with preparing the 1099 files to submit to Convey Compliance Systems, Inc. for printing, mailing and filing with the IRS.



20%:

Other Responsibilities:

Assist with month-end close.
Manage the daily operations of the 170 Systems scanning system; basic knowledge of all hardware and related software are required to support the process.
Responsible for entering invoices into Oracle.
Act as an information source on organization policies and procedures and recommend changes to streamline processes and enhance automation.
Create and maintain process documentation.
Perform system testing
Assist with other projects as needed.



Minimum Qualifications and Job Requirements:

Education:

Four-year college degree or a two-year college degree combined with applicable accounting experience.

Experience:

Experience with tax and legal filings and 1042/1099 processing.

Specific Knowledge, Skills and Abilities:

Must have proficient knowledge in Accounts Payable functions, principles and procedures. Must be able to maintain a high level of accuracy in preparing and entering financial information. Must have knowledge of 1042/1099 reporting laws. Should be able to effectively research, assess and resolve complex issues. Familiarity with various web applications is helpful. Proven strong communication and interpersonal skills with all levels of management required. Must have effective verbal and written communication skills. Ability to manage multiple requests, assess priorities and consistently meet deadlines is required. Must be able to effectively train and or cross-train staff on processes and procedures. Experience with the Oracle Financial Systems and 170 Markview Systems a plus, but not required



% Travel Required (Approximate): Less than 5%.

Keywords: Meredith Corporation, Des Moines , Accounting Shared Services Assistant Manager, Accounting, Auditing , Des Moines, Iowa