Administrative Coordinator - House of Mercy - FT

Company: Catholic Health Initiatives
Location: Des Moines
Posted on: January 17, 2020

Job Description:

Administrative Coordinator - House of Mercy - FTLocation: DES MOINES, IOWA, UNITED STATESNew Requisition #: 2019-R0268390Post Date: 6 days agoPosition Type: RegularScheduled Hours per 2 week Pay Period: 80Primary Location: IA > DES MOINES > HOUSE OF MERCYGENERAL SUMMARY : Performs a variety of administrative support services ofmoderate to considerable complexity and diversity for the Director andmanagement team.ESSENTIAL FUNCTIONS :

• Accounts Receivable: Prepares monthlyledger sheets for A/P from claim forms; posts receivables; prepares lease rentand food invoices; collects and posts meal assessment payments, updatingmonthly food collection report; balances receipts and paid outslips against petty cash drawer; prepares bank deposit and remits receipts;serves clients by accepting deposits and payments of fees, cashing checks,making change, signing receipts, refunding deposits, and answering inquiries;refers special requests to the Director; prepares complete and accurate claimsfor client services based upon correct client information, dates ofservice, and number of units per identified code; remits charges todesignated agencies for reimbursement (e.g. Medicaid, Iowa Department ofHuman Services or Public Health, City of Des Moines, etc.).
• Accounts Payable: pays all bills in atimely and qualitative manner; maintains supportive documentation relative tovarious payable accounts (e.g., W-9); provides oversight and assistance toHouse of Mercy personnel with regards to business related reimbursements.
• Complies financial related billing andaccountability information for select grants (e.g., HUD).
• Maintains client accountsin an accurate fashion using bookkeeping methods to keep the accountsreconciled; balances receipts and paid out slips against client cash drawer;summarizes details in separate client ledgers to general ledger; reconcilesgeneral ledger with bank report.
• Keeps records of variousfinancial information and transactions for House of Mercy, using calculator andcomputer.
• Verifies, allocates, andposts details of business transactions to accounts or computer spreadsheetsfrom documents, such as invoices and receipts.
• Provides Director with administrative support asrequested and needed.
• Assists the Director in schedulingconferences/training and making arrangements for out-of-town travel; assists inprocessing travel claims for reimbursement.
• Expresses information to individuals or groupseffectively (e.g. touring and/or interfacing with volunteers, community groups,contributors, etc.); listens and responds appropriately.
• Compiles employee and financial data necessaryfor annual and other reports (i.e. grant expenditures, restricted funds, dailycensus, etc.) through the use of word processing, spreadsheets, and databaseapplications.
• Assists with the compiling, copying, andpresentation of material/information required for audits.
• Trains other office personnel as needed andrequested.
• Prepares special reports.MINIMUM KNOWLEDGE, SKILLS AND ABILITY REQUIRED : High School Diploma or GED,required.
  • Somepost-secondary education, preferred.
  • Two (2) years work experience in business/officeoperations, required.
  • Spreadsheet and word processing skills,required.
  • Working knowledge of Microsoft products (e.g.,word; excel).
  • Proof of completion of MandatoryReporter abuse training specific to population served within thirty (30) days of employmentAdditional Information
    • Requisition ID: 2019-R0268390
    • Schedule: Full-time
    • Market: Mercy Medical Center About UsWe are excited to share that CHI was named as one of Americas Best Employers 2019, by Forbes. Clickhereto learn more.Chances are, youre here because youre looking for a career offering greater opportunity, challenge and fulfillment. Were confident youll find all three at CHI. As one of the nations largest nonprofit health systems, we offer a wealth of careers across more than 101 hospitals in 18 states. Our faith-based health system welcomes you to share in our mission of building healthier communities, whether as a surgeon in the operating room or an administrator in a conference room. When you work in a supportive environment with like-minded professionals, wonderful things happen. Learn MoreEqual Opportunity EmploymentConsistent with our Core Values, Catholic Health Initiatives employers are EEO/AA/M/F/Vets/Disabled Employers. Qualified applications will receive consideration for employment without regard to their race, color, religion, national origin, sex, sexual orientation, gender identification, protected veteran status, disability or any other legally protected characteristic

Keywords: Catholic Health Initiatives, Des Moines , Administrative Coordinator - House of Mercy - FT, Administration, Clerical , Des Moines, Iowa