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Accounting Director

Company: Iowa State Fair
Location: Des Moines
Posted on: March 27, 2020

Job Description:

IOWA STATE FAIR AUTHORITY JOB DESCRIPTION POSITION: Accounting Director TYPE OF POSITION: Full Time HOURS OF WORK: 8:00 to 4:30 (Extended hours during Fair Season) Accounting Director is responsible for the accounting operations of the Iowa State Fair, to include the production of periodic financial reports, maintenance of an adequate system of accounting records, and a comprehensive set of controls and budgets designed to mitigate risk, enhance the accuracy of the Iowa State Fair's reported financial results, and ensure that reported results comply with generally accepted accounting principles. Work Duties: Supervise two full time Accounting Assistants in the day to day operations of the accounting department including accounts payable, accounts receivable, payroll, ticket office operation, and other areas as assigned. Maintain the chart of accounts and general ledger from which are compiled a set of financial statements. Manage the processing of all accounting transactions which is supported by a detail set of policy and procedures. Maintaining and reconciling the general ledger accounts for accuracy, making appropriate corrections in coding and closing accounts at month and year-end. Handling and recording all cash fund activity in the accounting system and depositing the funds with a banking institution. Responsible for proper recording all credit card transactions into the accounting system that have been generated and processed on Clover machines by various departmental personnel and transactions generated on several online systems. Reconcile monthly bank statements against the accounting records. Set up and maintain capital project/event IDs and tasks in the accounting software. Monitor projects for accuracy, run monthly overhead allocation, prepare profit and loss statements and other reports necessary for event and capital asset reporting. Manage the portfolio of capital assets to ensure records are up to date and accurate. Capitalize assets and calculate depreciation annually. Reconcile asset listing against the general ledger for proper accuracy. Maintain a spreadsheet of deposits and withdrawals of all Foundation funds on deposit with State Treasurer and reconcile monthly with State Reports. Prepare PV (i-3) documents in order to seek reimbursement from the State Treasurer's account on all Foundation and capital improvement expenses. Seek reimbursement from any available appropriation funds on any appropriate capital improvements expenses. On a monthly basis, prepare and report to Board of Directors for the CEO/Manager all monthly checks written over $1000, monthly interim event profitability reports, analysis of monthly and year to date financial statement data, funds currently available and any other financial reports deemed necessary or requested. Provide once a year the annual Treasurer's Report for the annual State IAFE convention. Prepare annual budgets based on meetings with department heads and CEO and present to the Board of Directors at the designated monthly meeting. Coordinate the provisions of information to the State Auditors for the annual audit. Write the Management's Discussion and Analysis each year for the annual audit report. Compile financial data necessary for annual and other reports requested by the Fair and other state and legislative departments. Responsible for setting up and maintaining credit card machines (Clovers). Order, activate, and return additional machines needed for Fair time. Manage the set up and management of all merchant accounts. Communicates with banking personnel in order to set up banking options such as wires, ACHs, cash orders and other available services. Interpret and assure compliance with appropriate federal and state laws, rules and regulations and standards in the areas of accounting and reporting. Write instruction manuals and procedures relating to accounting and reporting. Responsible for the overall operation of the grandstand and advance admission ticket sale operation. Oversee the box office operation to ensure that set up of events are completed in a timely manner, the office is staffed and the goals of servicing the public on ticket needs are met. Ensure that deposit of funds from ticket sales are made timely and reconciled to actual sales. Oversee the Admission Department cash receipt functions during the Fair. Oversee and assist the Accounting Assistant in the verification of Admission and Parking deposits. Ensures that reports are given to the Auditors. May also assist in providing start up cash to the Admissions bank. Settle each grandstand performance with promoter by preparing the documents showing total sales and total amount owed per contract. Prepare the payment according to contract specifications.Hire and supervise 3-5 bank personnel that work in our "quasi" bank area where most cash deposits are verified before going to the bank for deposit. This area also serves the concessionaire on any money exchange needs. Manage reports generated from the Clovers (if used as a register) and maintain spreadsheets of activity to ensure all funds are collected and recorded (ice house, grandstand concessions, thrill park, and cookies). Reconcile all grandstand and ticket sale activity at year end to determine proper recording of sales and ensure all transactions are accounted for. Prepare the proper spreadsheets calculating final attendance numbers using the credential database, online sales reports, cash deposits and remaining tickets to make this determination. Ensure proper steps are followed and maintained to ensure PCI compliance with accepting credit cards. Yearly submission of compliance is also necessary. Manage the federal government website which encompasses two websites for filing of invoices and receiving of funds. COMPETENCIES REQUIRED: Knowledge of generally accepted accounting principles. Ability to operate equipment relating to accounting and ticket selling operation, i.e. computers, calculators, and credit card machines. Ability to utilize software programs such as word and excel. Knowledge of Acumatica accounting software and WorkforceGo payroll software programs is a plus. Ability to perform duties with a high degree of accuracy. Ability to hire, plan, direct and effectively supervise the work of subordinates. Ability to communicate well with the public, and other departments and agencies. Ability to express ideas effectively, both orally and in writing. Ability to make decisions in stressful situations. Click the "apply" button above to submit materials. Category: Finance , Keywords: Chief Accounting Officer (CAO)

Keywords: Iowa State Fair, Des Moines , Accounting Director, Executive , Des Moines, Iowa

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