Business Operations Associate
Location: Des Moines
Posted on: January 15, 2022
AARP is the nation's largest nonprofit, nonpartisan organization
dedicated to empowering people 50 and older to choose how they live
as they age. With a nationwide presence and nearly 38 million
members, AARP strengthens communities and advocates for what
matters most to families: health security, financial stability and
personal fulfillment. AARP also produces the nation's largest
circulation publications: AARP The Magazine and AARP Bulletin.
AARP's Community, State and National Affairs (CSN) Group includes
Government Relations, Programs, Volunteer Engagement, Community
Outreach and Advocacy at the federal, state and local levels. It
delivers on AARP's social mission by educating and engaging people
50-plus and their families, strengthening communities, and
championing issues that help give people financial and health
The Business OPerations Associate (BOA) participates in a variety
of administrative-level projects and programs in support of
business unit or department initiatives. Prepares and maintains
records of incoming invoices and provides financial budgeting
support for a business unit or department. Produces standard data
reports. Organizes and maintains electronic records and prepares
and processes various forms.
- Processes and prepares accounting entries. Reviews and audits
financial statements and reports. Ensures all calculations and data
entries are correct. Reconciles general ledger accounts for
discrepancies and identifies errors. Follows-up on pending business
and responds to requests. Responds to inquiries from internal
clients and researches and resolves concerns or
- Provides professional administrative support directly to
manager and/or functional area. Receives and responds to
correspondence and maintains departmental records. Prepares budget
reports and other materials, ad-hoc reports, and vendor invoices.
Schedules meetings for departmental staff, reserves conference
rooms, catering, AV equipment. Makes travel arrangements and
prepares travel expense reports forms. Participates in and
contributes to special projects as needed.
- Supports a business unit by regularly providing
administrative-level support on a variety of projects, programs,
and initiatives that are typically division-wide or
enterprise-wide. Conducts research and summarizes information.
Creates presentations and facilitates meetings. Analyzes and
develops reports and provides recommendations. Tracks budgets and
project/program activities. May delegate responsibilities to ensure
work is completed. Organizes and maintains electronic records.
Prepares and processes various forms.
- Plans, organizes, and implements assigned projects. Determines
resources needed, tracks budgets, determines scope and execution,
tracks progress towards milestones, establishes timelines, and
evaluates progress. Ensures adherence to internal and external
quality standards. Organizes project teams and leads internal and
external team members and stakeholders to deliver on project goals.
Establishes project communication plans and ensures
internal/external stakeholders are informed regarding project
processes and impact.
- Completion of an Associate's degree and 3 years of experience;
or an equivalent combination of training and experience related to
the duties of the position.
- Demonstrates strong understanding of accounting principles and
- Experience in project management, event management and
- Ability to prioritize and multitask; strong aptitude to manage
multiple projects/tasks simultaneously.
- Advanced proficiency with Microsoft Office systems including
Outlook, Word, Excel and PowerPoint.
- Well developed interpersonal and communications skills, both
written and verbal.
- Moderate Noise (Examples: Business Office with Typewriters
and/or Computer Printers, Light Traffic).
Compensation and Benefits
AARP offers a competitive compensation and benefits package
including a 401(k); 100% company-funded pension plan; health,
dental, and vision plans; life insurance; paid time off to include
company and individual holidays, vacation, sick, caregiving, and
parental leave; performance-based and peer-based recognition;
tuition reimbursement; among others.
Equal Employment Opportunity
AARP is an equal opportunity employer committed to hiring a diverse
workforce and sustaining an inclusive culture. AARP does not
discriminate on the basis of race, ethnicity, religion, sex, color,
national origin, age, sexual orientation, gender identity or
expression, mental or physical disability, genetic information,
veteran status, or on any other basis prohibited by applicable
Keywords: AARP, Des Moines , Business Operations Associate, Other , Des Moines, Iowa
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