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Executive Assistant

Company: Des Moines Public Schools
Location: Des Moines
Posted on: July 15, 2019

Job Description:

Des Moines Public Schools is Iowa's largest provider of K-12 education in Iowa, with 33,000 students and 5,000 employees. This Executive Assistant position reports directly to the Chief Financial Officer, and is employed 8 hours per workday, 260 per year. A competitive salary, health insurance and IPERS benefits are included. BASICFUNCTION:The Executive Assistant provides, administrative support and coordination for the Board of Directors and the Board Secretary. This position will direct and respond to inquiries from the community and stakeholders. This position shall maintain the governance policies and procedures and the schedule for review. Attending all Board meetings, coordinating meeting organization, recording actions, posting publications, records retention for all agendas and attachments and coordinate special sessions, exempt sessions and assisting additional committees. Special attention must be given to all legal requirements and notifications for Board activities and functions. Coordinate Board Elections as required. Hours will vary between the hours of 7am to 8pm on average with travel anticipated for 25 Board meetings or per year. This position requires continuous use of independent judgment. The essential functions as shown below represent only the key areas of responsibility; specific position requirements will vary depending on the needs of the financial services department.-- ESSENTIAL FUNCTIONS: Compile and extract data from multiple sources, including department specific programs, merging it to create professionally acceptable reports, documents and presentations.Coordinate and manage ongoing projects under the direction of district leadership.Monitor budget activity and related communications.Manage procurement card expenditures and reconciliation.Maintain payroll records and coordinate approvals in NOVAtime.Assist with meeting documentation and communication.Answer incoming calls, field questions and initiate follow up communication.Work independently or as part of a team to achieve assigned tasks.Perform job responsibilities and work independently with minimal supervision.Communicate effectively and appropriately both verbally and in writing.Maintain harmonious relationships with customers, business and community leaders, board members, senior management, and all other levels of staff.Schedule appointments and meetings.Prioritize tasks and manage time effectively.Manage multiple tasks simultaneously.Demonstrate use of courtesy and tact in dealing with sensitive situations.Participate in professional development and cross training.Maintains confidentiality and only information necessary for work completion is shared.Attend work on a prompt and regular basis.Maintain a clean and organized work space.Assist with other duties as assigned. -- HIRING SPECIFICATIONS: Required: Three years of administrative support experience and a high school diploma or GED.Skilled use of Microsoft programs (Word, Excel, Outlook, Access, PowerPoint).Skilled use of common office equipment (copier, printer, scanner, fax machine and telephone). --Desired: Knowledge of and experience with board governance principles and function. Broad knowledge of school board functions andstate code. Knowledge of or experience working with a board of directors. The Des Moines Register.Category: Administrative, Keywords: Executive Secretary

Keywords: Des Moines Public Schools, Des Moines , Executive Assistant, Other , Des Moines, Iowa

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